Fee Structure – Food trucks are also business people, and they want a guarantee that they will be able to make money at your event. This can be done two ways:
- Selling their food at your event that your guests pay for
- Catering a pre-paid menu that you select
The size of your group is not important, especially if you are simply paying the trucks to cater your event. However, if you are expecting them to prep food and show up to sell food to your guests, most of them will charge a minimum food order (between $500-$700) which may be waived if the truck earns that in sales, if not, then you will owe the difference, a truck rental fee (around $100) and an 18% service fee (to cover liability insurance, any permits or licensing needed) and sales tax for a 2-hour serving window.
To book a truck for your event, expect to sign a contract and put down a 50% deposit.
Estimating the number of trucks you need – The ideal ratio of guests per truck is between 50 and 100 per hour if everyone is expected to eat. At over 100 customers per hour, the lines often get long and the customers are unhappy.
You will want to confirm the total number of guests you are expecting with each truck two weeks before your event.
Parking Needs, Set-up and Other Logistics - Like any event, organization and communication is the key. The more trucks involved the more important this becomes.
- Know ahead of time where you want the food trucks to park
- Sizes of trucks vary, and you want to ensure you have plenty of room, a good estimate is to plan for each truck to have space that is approximately three parking spaces wide
- Most trucks have their own generators, but others require electrical power, always ask what their needs are ahead of time
- All trucks should be in position 30-60 minutes prior to the start of the event. If you expect the truck to stay until a certain time, make that clear
- Tables and chairs near the trucks to give your guests a place to sit down and enjoy their food truck fare is a good idea
- Pay attention to the quantity and locations of trashcans, and for a big group someone may be needed to manage the trash collection